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Chief of Staff search

Chief of Staff and Founder Associate search

Too much of the company still runs through your calendar.

We search for Chiefs of Staff and Founder Associates, and for the other titles that describe the same job, for companies in Europe and the US. We approach people who are not looking, assess them against your brief and recommend only people we are prepared to stand behind.

  • Marcin or Renata leads your search, from the first call to the signed offer
  • We recommend only people we are prepared to stand behind
  • The fee and the guarantee are agreed individually for each project

Is this your hiring challenge?

When this search makes sense

This page is for founders, CEOs and hiring managers. A Chief of Staff or Founder Associate is worth considering when:

  1. Too much still waits on you

    The company's work still runs through your calendar, and you need someone next to you who can take a priority and finish it.

  2. You can name what you would hand over

    You can say what this person would own in the first six months. If you cannot, write that down first.

  3. Work across teams has no owner

    Projects, board or investor prep, or the operating rhythm currently stall because no one but you is responsible for them.

  4. You need someone to run priorities next to you

    The job is to sit next to the CEO and turn priorities into completed work. A permanent head of a function is a different hire.

When you may not need us

If you cannot yet name what you would hand over, write the scope first, then come back. If you mainly need help with the CEO's calendar, travel and correspondence, an executive assistant may be enough. We will say so on the first call.

Find out in 15 minutes whether we can help
Renata Chmiel, co-founder of Talentholo
Renata Chmiel · Co-founder A direct, honest view of the market before your search begins.

Roles

Titles that often describe the same job

The title matters less than what the person will own in the first six months. In practice they keep the operating rhythm, turn priorities into projects, prepare board or investor material, and stay with messy problems until they are done. This is a business operations role, not an executive assistant seat.

  • Chief of Staff

    Sits next to the CEO and takes on ongoing work such as the operating rhythm, board prep and projects that cut across teams.

  • Founder Associate

    Similar work at an earlier stage, with a more mixed brief. Also written Founders Associate or Founder's Associate. A common way to scope this seat is mostly operational execution, with the rest in analysis, financial modelling and planning.

  • CEO Associate

    Another name for a Founder Associate who works directly with the CEO, often on business operations.

  • Head of Operations or Operations Manager

    Used when the same work is framed as operations.

  • Founder's Office or Office of the CEO

    Used when the work sits in the CEO's office rather than in a department.

We run searches for Chief of Staff and Founder Associate roles, including briefs that use these other titles. If you are looking for one of these roles yourself, open roles are listed on our jobs page.

How a search runs

From brief to signed offer in four steps

You know what happens at each step and what we need from you.

  1. Agree the brief

    What the person must achieve, the experience that matters, the offer range and who makes the decision.

    From you: What you would hand over in the first six months

  2. Map and approach the market

    Where suitable people work today, who should not be approached, and how to present the opportunity. We approach people who are not looking.

    From you: A list of companies we should not approach

  3. Assess before recommending

    Experience, motivation and expectations checked against your brief. We recommend only people we are prepared to stand behind. Each person comes with a written view of why they fit and what is uncertain.

    From you: Reading the notes and choosing who to meet

  4. Decide and make the offer

    Your team meets the shortlist. We collect feedback from both sides and support you through to a signed offer.

    From you: Interviews and the final decision

The full process, step by step →

Renata Chmiel and Marcin Cieszyński, founders of Talentholo
Verify Renata on LinkedIn ↗Verify Marcin on LinkedIn ↗

Who leads your search

You will know the people behind your search

We are Renata Chmiel and Marcin Cieszyński. One of us agrees the brief and the contract with you, sets the search strategy, assesses candidates and makes the recommendations.

Our Talent Partners do part of the research, outreach and first screening, working to the strategy we set. You always know who makes the decisions in your search.

We specialise in roles that sit next to the founder or CEO, such as Chief of Staff, Founder Associate and CEO Associate, and we work directly with founders. We have the contacts and the know-how for this kind of hire. We are currently running a CEO Associate search for IS-Wireless, a Dutch-Polish deep-tech company building private 5G and 6G networks.

More about us →
Juucy Top 1% Recruiter Award

Recognition

Juucy Top 1% Recruiter Award

Renata and Marcin were recognised among Juucy’s top 1% recruiters.

Our Talent Partners

Fees and terms

Fees and terms, agreed for each project

The fee and the guarantee are agreed individually for each project. The scope, exclusivity, payment terms and guarantee are written into your agreement before the search starts.

  • Agreed for each project

    There is no single public figure for this search. We set the fee and the guarantee with you, in writing, before we start.

How is the guarantee agreed?

The guarantee is agreed individually for each project, before the search starts, and written into your agreement.

FAQ

Questions clients ask first

What is the difference between a Chief of Staff and a Founder Associate?

The work overlaps. A Founder Associate usually joins earlier, with a more mixed brief. A Chief of Staff usually takes on larger, more ongoing work next to the CEO. The scope for the first six months matters more than the title. See What is a Founder Associate (CEO Associate)? and What does a Chief of Staff do at a startup?.

Is a Chief of Staff the same as an executive assistant?

No. An executive assistant supports the CEO's time, travel and correspondence. A Chief of Staff, or a Founder Associate, owns projects, follows work across teams and helps turn decisions into completed work.

Chief of Staff or COO: which do we need?

A COO usually owns a function, or several functions, as a line leader. A Chief of Staff sits next to the CEO and helps turn priorities into completed work, without taking those functions over. If no function needs a new line leader yet, a Chief of Staff or a Founder Associate usually fits before a COO.

What background do good candidates usually have?

It varies. Useful backgrounds include operations, a founder or CEO's office, or hands-on project work in a growing company. Consulting or investment experience can fit when it included implementation, not only advice. What matters is whether the person has taken unclear work and finished it.

Do you search outside our country?

Yes. We run these searches for companies in Europe and the US.

How do the fee and the guarantee work?

The fee and the guarantee are agreed individually for each project. We set this out before the search starts.

Guides

Before you open the role

What a Founder Associate and a Chief of Staff do, and how to hire a leadership role.

All articles →

Renata ChmielMarcin Cieszyński

Book a call with Marcin

  • We ask what you would hand over in the first six months.
  • You hear which title fits, and whether we are the right partner.
  • If we are not the right fit, we say so.

Ask us to call you back

Marcin calls you back personally within one working day.

For a confidential role, leave out names and sensitive details.

Prefer to pick a time?

Book 15 minutes in Marcin’s calendar.

Open Marcin’s calendar

Calendar not loading? Email info@talentholo.com or call +48 601 641 580.

Looking for a job? See open roles →