Chief of Staff search
Chief of Staff and Founder Associate search
Too much of the company still runs through your calendar.
We search for Chiefs of Staff and Founder Associates, and for the other titles that describe the same job, for companies in Europe and the US. We approach people who are not looking, assess them against your brief and recommend only people we are prepared to stand behind.
- Marcin or Renata leads your search, from the first call to the signed offer
- We recommend only people we are prepared to stand behind
- The fee and the guarantee are agreed individually for each project
Is this your hiring challenge?
When this search makes sense
This page is for founders, CEOs and hiring managers. A Chief of Staff or Founder Associate is worth considering when:
Too much still waits on you
The company's work still runs through your calendar, and you need someone next to you who can take a priority and finish it.
You can name what you would hand over
You can say what this person would own in the first six months. If you cannot, write that down first.
Work across teams has no owner
Projects, board or investor prep, or the operating rhythm currently stall because no one but you is responsible for them.
You need someone to run priorities next to you
The job is to sit next to the CEO and turn priorities into completed work. A permanent head of a function is a different hire.
When you may not need us
If you cannot yet name what you would hand over, write the scope first, then come back. If you mainly need help with the CEO's calendar, travel and correspondence, an executive assistant may be enough. We will say so on the first call.

Roles
Titles that often describe the same job
The title matters less than what the person will own in the first six months. In practice they keep the operating rhythm, turn priorities into projects, prepare board or investor material, and stay with messy problems until they are done. This is a business operations role, not an executive assistant seat.
Chief of Staff
Sits next to the CEO and takes on ongoing work such as the operating rhythm, board prep and projects that cut across teams.
Founder Associate
Similar work at an earlier stage, with a more mixed brief. Also written Founders Associate or Founder's Associate. A common way to scope this seat is mostly operational execution, with the rest in analysis, financial modelling and planning.
CEO Associate
Another name for a Founder Associate who works directly with the CEO, often on business operations.
Head of Operations or Operations Manager
Used when the same work is framed as operations.
Founder's Office or Office of the CEO
Used when the work sits in the CEO's office rather than in a department.
We run searches for Chief of Staff and Founder Associate roles, including briefs that use these other titles. If you are looking for one of these roles yourself, open roles are listed on our jobs page.
How a search runs
From brief to signed offer in four steps
You know what happens at each step and what we need from you.
Agree the brief
What the person must achieve, the experience that matters, the offer range and who makes the decision.
From you: What you would hand over in the first six months
Map and approach the market
Where suitable people work today, who should not be approached, and how to present the opportunity. We approach people who are not looking.
From you: A list of companies we should not approach
Assess before recommending
Experience, motivation and expectations checked against your brief. We recommend only people we are prepared to stand behind. Each person comes with a written view of why they fit and what is uncertain.
From you: Reading the notes and choosing who to meet
Decide and make the offer
Your team meets the shortlist. We collect feedback from both sides and support you through to a signed offer.
From you: Interviews and the final decision

Who leads your search
You will know the people behind your search
We are Renata Chmiel and Marcin Cieszyński. One of us agrees the brief and the contract with you, sets the search strategy, assesses candidates and makes the recommendations.
Our Talent Partners do part of the research, outreach and first screening, working to the strategy we set. You always know who makes the decisions in your search.
We specialise in roles that sit next to the founder or CEO, such as Chief of Staff, Founder Associate and CEO Associate, and we work directly with founders. We have the contacts and the know-how for this kind of hire. We are currently running a CEO Associate search for IS-Wireless, a Dutch-Polish deep-tech company building private 5G and 6G networks.
More about us →
Recognition
Juucy Top 1% Recruiter Award
Renata and Marcin were recognised among Juucy’s top 1% recruiters.
Our Talent Partners
Magda SzczepańskaTalent PartnerVerify on LinkedIn ↗
Gosia MotylińskaTalent PartnerVerify on LinkedIn ↗
Sylwia GajdaTalent PartnerVerify on LinkedIn ↗
Dorota RempichelTalent PartnerVerify on LinkedIn ↗
Fees and terms
Fees and terms, agreed for each project
The fee and the guarantee are agreed individually for each project. The scope, exclusivity, payment terms and guarantee are written into your agreement before the search starts.
Agreed for each project
There is no single public figure for this search. We set the fee and the guarantee with you, in writing, before we start.
How is the guarantee agreed?
The guarantee is agreed individually for each project, before the search starts, and written into your agreement.
Your situation
Which search do you need?
- What is a Founder Associate?The earlier-stage role, also called CEO Associate
- What does a Chief of Staff do at a startup?The role, a job description outline, and when to hire
- It is your first leadership hireHow to hire an executive
- You need a different specialist or leadership roleExecutive search
- The role cannot be advertisedConfidential search
FAQ
Questions clients ask first
What is the difference between a Chief of Staff and a Founder Associate?
The work overlaps. A Founder Associate usually joins earlier, with a more mixed brief. A Chief of Staff usually takes on larger, more ongoing work next to the CEO. The scope for the first six months matters more than the title. See What is a Founder Associate (CEO Associate)? and What does a Chief of Staff do at a startup?.
Is a Chief of Staff the same as an executive assistant?
No. An executive assistant supports the CEO's time, travel and correspondence. A Chief of Staff, or a Founder Associate, owns projects, follows work across teams and helps turn decisions into completed work.
Chief of Staff or COO: which do we need?
A COO usually owns a function, or several functions, as a line leader. A Chief of Staff sits next to the CEO and helps turn priorities into completed work, without taking those functions over. If no function needs a new line leader yet, a Chief of Staff or a Founder Associate usually fits before a COO.
What background do good candidates usually have?
It varies. Useful backgrounds include operations, a founder or CEO's office, or hands-on project work in a growing company. Consulting or investment experience can fit when it included implementation, not only advice. What matters is whether the person has taken unclear work and finished it.
Do you search outside our country?
Yes. We run these searches for companies in Europe and the US.
How do the fee and the guarantee work?
The fee and the guarantee are agreed individually for each project. We set this out before the search starts.
Guides
Before you open the role
What a Founder Associate and a Chief of Staff do, and how to hire a leadership role.

What is a Founder Associate (CEO Associate), and when should you hire one?
A Founder Associate, also called a CEO Associate, works directly with the founder on whatever matters most this month. What the role is, and when to hire one.

What does a Chief of Staff do at a startup, and when should you hire one?
At a startup, a Chief of Staff works next to the CEO on top priorities, the operating rhythm and board prep. What the role includes, and when you should hire one.

How to hire an executive: a step-by-step guide for your first leadership hire
A practical guide to hiring an executive or a first leadership role: the mandate, the offer, who runs the search, how to assess, how to close and how to plan the start.


Book a call with Marcin
- We ask what you would hand over in the first six months.
- You hear which title fits, and whether we are the right partner.
- If we are not the right fit, we say so.
Prefer to pick a time?
Book 15 minutes in Marcin’s calendar.
Open Marcin’s calendarCalendar not loading? Email info@talentholo.com or call +48 601 641 580.
Looking for a job? See open roles →
